Privacy Information for Event Participants
Privacy Information Regarding Our Processing of Personal Data in Accordance with Articles 13, 14, and 21 of the General Data Protection Regulation (GDPR)
Dear participants,
In accordance with Articles 13, 14, and 21 of the General Data Protection Regulation (GDPR), we hereby inform you about the processing of your personal data and your related data protection rights. The specific data processed and the manner in which it is used depend primarily on the services requested or agreed upon. To ensure that you are fully informed about the processing of your personal data in connection with the performance of a contract or the implementation of pre-contractual measures, please take note of the following information.
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Math2Market GmbH Richard-Wagner-Straße 1 67655 Kaiserslautern Managing Director: Andreas Wiegmann, PhD. Huberstr. 7 D-67657 Kaiserslautern Germany Email: info@math2market.de Phone: +49 631 205 605 0 |
| Data Protection Officer contact details: |
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dsgvoschutzteam.com - Lukmann Consulting GmbH Packerstraße 131a A-8561 Söding Email: service@dsgvoschutzteam.com Phone: +49 7223 95 666 77 |
Definitions of Data categories
| Description of the Data Category | |
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| Physical Health Information | Special health-related requirements for travel or accommodation, dietary requirements, and food intolerances. |
| Personal Identification Data | Name, title, (business) email address. |
| Image Recordings | Films, photographs, video recordings, and digital photographs. |
General Information on the Purpose and Legal Basis of Processing
| 15.01 Registration | |
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| Purpose: | Personal data is processed for the organization and administration of the conference. This includes participant registration via the website, communication prior to the conference, the provision of relevant information about the event, and the processing of payments where applicable. The data is processed on the basis of the participants' consent, which they provide when submitting their data for conference registration. |
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| 15.02 Contact by Email | |
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| Purpose: | The processing of personal data, in particular the participants' email addresses, serves the purpose of enabling communication by email in order to provide relevant information regarding an event. This includes, among other things, details concerning the event venue, date, time, agenda, participant lists, any changes to the program schedule, and other important organizational information. The processing is carried out as part of the organizational preparation and implementation of the event to ensure a smooth process and to provide participants with all necessary information. |
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| 15.03 Name Badges | |
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| Purpose: | The purpose of processing personal data for the use of name badges at our conference is to provide participants with a simple and efficient way to identify and connect with one another. Name badges facilitate personal interaction participants and encourage communication among participants, thereby enhancing the overall event experience and promoting an open and productive dialogue. |
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| 15.04 Creation of Photographs and Videos | |
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| Purpose: | Personal data is processed through the creation of photographs and videos during the conference for promotional purposes. These materials are captured to document the event and may subsequently be used in advertising and marketing activities related to similar events or services. Photographs and videos may be used in various promotional materials, including brochures, websites, social media platforms, presentations, and other marketing campaigns, to promote the conference and attract potential participants and interested parties. The processing is intended to inform the public about the event and generate interest in future conferences. |
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| 15.05 Publication of Videos on YouTube | |
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| Purpose: | The processing of videos recorded during a conference and published on YouTube serves the purpose of making conference content accessible to a broader audience. The videos are edited in such a way that participants may be briefly identifiable. The purpose is to provide interested individuals with the opportunity to view conference presentations, discussions, and lectures, while gaining insight into the conference experience. This facilitates the wider dissemination of knowledge and information related to the conference topics and promotes the exchange of ideas and expertise within the scientific and professional community. |
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Data Retention Period
To the extent necessary, we process and store your personal data for the duration of our business relationship and for the fulfillment of contractual purposes. This includes, among other things, activities related to the initiation and performance of a contract.
In addition, we are subject to various statutory retention and documentation obligations arising, among other sources, from the German Commercial Code (Handelsgesetzbuch, HGB) and the German Fiscal Code (Abgabenordnung, AO). The retention and documentation periods prescribed therein range from two to ten years.
Finally, the retention period is also determined by applicable statutory limitation periods, which, pursuant to Sections 195 et seq. of the German Civil Code (Bürgerliches Gesetztbuch, BGB), are generally three years but may, in certain cases, extend to up to thirty years.
Your Rights
Every data subject has the right of access pursuant to Article 15 of the GDPR, the right to rectification pursuant to Article 16 of the GDPR, the right to erasure pursuant to Article 17 of the GDPR, the right to restriction of processing pursuant Article 18 of the GDPR, the right to notification pursuant to Article 19 of the GDPR, and the right to data portability pursuant to Article 20 of the GDPR.
In addition, you have the right to lodge a complaint with a data protection supervisory authority pursuant to Article 77 of the GDPR if you believe that the processing of your personal data is not lawful. This right to lodge a complaint is without prejudice to any other administrative or judicial remedy.
Where the processing of your data is based on your consent, you are entitled, pursuant to Article 7 of the GDPR, to withdraw your consent to the use of your personal data at any time. Please note that the withdrawal of consent is effective only for the future. Processing carried out prior to the withdrawal of consent remains unaffected. Please also note that we may be required to retain certain data for a specific period in order to comply with legal obligations.
To exercise your rights, you may contact us using the contact details provided above.
Right to Object
Where the processing of your personal data is based on Article 6(1)(f) of the GDPR for the purposes of pursuing legitimate interests, you have the right, pursuant to Article 21 of the GDPR, to object at any time to the processing of your personal data on grounds relating to your particular situation. In such cases, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or unless the processing serves the establishment, exercise, or defense of legal claims.
In individual cases, we process personal data for direct marketing purposes. You have the right to object at any time to the processing of your personal data for such marketing purposes. This also applies to profiling insofar as it is related to such direct marketing. If you object to the processing for direct marketing purposes, we will no longer process your personal data for those purposes.
Requirement to Provide Personal Data
The provision of personal data for the purpose of deciding whether to enter into a contract, for the performance of a contract, or for the implementation of pre-contractual measures is voluntary. However, we can only make decisions in connection with contractual measures if you provide the personal data that is necessary for the conclusion and performance of a contract or for the implementation of pre-contractual measures.
Automated Decision-Making
As a general rule, we do not use fully automated decision-making pursuant to Article 22 of the GDPR for the establishment, performance, or administration of a business relationship, or for pre-contractual measures. Should we use such procedures in individual cases, we will inform you separately and, where required by law, obtain your consent.