Privacy Information for Event Participants
Privacy Information Regarding Our Processing of Personal Data in Accordance with Articles 13, 14, and 21 of the General Data Protection Regulation (GDPR)
Dear participants,
In accordance with the provisions of Articles 13, 14, and 21 of the General Data Protection Regulation (GDPR), we hereby inform you about the processing of your personal data as well as your rights under data protection law in this regard. The specific data processed and the manner in which it is used depend largely on the requested or agreed-upon services. To ensure that you are fully informed about the processing of your personal data in connection with the performance of a contract or the implementation of pre-contractual measures, please take note of the following information.
| Contact details of the data controller: |
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Math2Market GmbH Richard-Wagner-Straße 1 67655 Kaiserslautern Managing Director: Andreas Wiegmann, PhD. Huberstr. 7 D-67657 Kaiserslautern Germany Email: info@math2market.de Phone: +49 631 205 605 0 |
| Contact information for the Data Protection Officer: |
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dsgvoschutzteam.com - Lukmann Consulting GmbH Packerstraße 131a A-8561 Söding Email: service@dsgvoschutzteam.com Phone: +49 7223 95 666 77 |
Definitions of data categories
| Description of the data category | |
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| Physical health status | Special health requirements for travel or accommodation, diet, food intolerances. |
| Personal identification data | Name, title, (work) email address. |
| Image recordings | Films, photographs, video recordings, digital photos. |
General information on the purpose and legal basis of processing
| 15.01 Registration | |
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| Purpose: | Personal data is used for the organization and administration of the conference. This includes participant registration via the website, communication prior to the conference, the provision of relevant information about the event, and the processing of payments, if necessary. Data processing is based on the consent of participants who provide their data for conference registration. |
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| 15.02 Contact via email | |
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| Purpose: | The processing of personal data, in particular the email addresses of participants, serves the purpose of enabling contact via email to send relevant information regarding an event. This includes, among other things, details regarding the venue, date, time, agenda, participant lists, any changes to the program schedule, and other important organizational information. The processing takes place as part of the organizational preparation and execution of the event to ensure a smooth process for participants and to provide them with all necessary information. |
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| 15.03 Name Badges | |
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| Purpose: | The purpose of processing data for the use of name tags at our conference is to provide participants with a simple and efficient way to identify and network with one another. Name tags enable participants to address each other personally and promote interaction among attendees, which contributes to enhancing the event experience and fostering an open and productive dialogue. |
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| 15.04 Creation of photos and videos | |
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| Purpose: | The processing of photos and videos during the conference is carried out for promotional purposes. These media are collected to document the event and to be used later for promotional and marketing activities related to similar events or services. The photos and videos may be used in various promotional materials such as brochures, websites, social media, presentations, and other marketing campaigns to promote the conference and reach potential attendees and interested parties. The processing serves to inform the public about the event and generate interest in future conferences. |
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| 15.05 Publication of videos on YouTube | |
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| Purpose: | The processing of videos recorded during a conference and published on YouTube serves the purpose of making conference content accessible to a wider audience. In doing so, the videos are edited in such a way that participants may be briefly recognizable. The purpose is to give interested individuals the opportunity to view conference lectures, discussions, and presentations, thereby gaining insight into the conference experience. This enables a wider dissemination of knowledge and information about the conference topics and promotes the exchange of ideas and insights within the scientific or professional community. |
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Duration of data storage
To the extent necessary, we process and store your personal data for the duration of our business relationship or to fulfill contractual purposes. This includes, among other things, the initiation and execution of a contract.
In addition, we are subject to various retention and documentation obligations arising, among other things, from the German Commercial Code (HGB) and the German Fiscal Code (AO). The retention and documentation periods prescribed therein range from two to ten years.
Finally, the retention period is also determined by the statutory limitation periods, which, for example, pursuant to Sections 195 et seq. of the German Civil Code (BGB), are generally three years, but in certain cases may extend up to thirty years.
Your Rights
Every data subject has the right of access under Article 15 of the GDPR, the right to rectification under Article 16 of the GDPR, the right to erasure under Article 17 of the GDPR, the right to restriction of processing under Article 18 of the GDPR, the right to notification under Article 19 of the GDPR, and the right to data portability under Article 20 of the GDPR.
In addition, you have the right to lodge a complaint with a data protection supervisory authority pursuant to Art. 77 GDPR if you believe that the processing of your personal data is not lawful. This right to lodge a complaint is without prejudice to any other administrative or judicial remedy.
If the processing of data is based on your consent, you are entitled under Article 7 of the GDPR to withdraw your consent to the use of your personal data at any time. Please note that the withdrawal only takes effect for the future. Processing that took place prior to the withdrawal is not affected. Please also note that we may be required to retain certain data for a specific period of time to comply with legal requirements.
To exercise your rights, you may contact us using the contact details provided.
Right to Object
To the extent that the processing of your personal data is carried out pursuant to Art. 6(1)(f) GDPR to safeguard legitimate interests, you have the right under Art. 21 GDPR to object to the processing of this data at any time on grounds relating to your particular situation. We will then no longer process this personal data, unless we can demonstrate compelling legitimate grounds for the processing. These must override your interests, rights, and freedoms, or the processing must serve the establishment, exercise, or defense of legal claims.
In individual cases, we process your personal data for direct marketing purposes. You have the right to object at any time to the processing for the purpose of such advertising. This also applies to profiling, insofar as it is related to this direct marketing. If you object to the processing for the purpose of direct marketing, we will no longer process your personal data for these purposes.
Necessity of Providing Personal Data
The provision of personal data for the purpose of deciding whether to enter into a contract, fulfilling a contract, or carrying out pre-contractual measures is voluntary. However, we can only make a decision in the context of contractual measures if you provide the personal data necessary for the conclusion of the contract, the fulfillment of the contract, or pre-contractual measures.
Automated Decision-Making
As a general rule, we do not use fully automated decision-making pursuant to Art. 22 GDPR for the establishment, fulfillment, or execution of the business relationship, nor for pre-contractual measures. Should we use these procedures in individual cases, we will inform you separately or obtain your consent, provided this is required by law.